This document outlines the way the GUPA Leaguerunner system works. Guides are broken down in to categories based on what sort of role you have in the system.
Please note that this document is a work in progress. As such, you might run into things you're trying to do that aren't covered here. If you have any questions, don't hesitate to contact the webmasters
If there are specific questions you're looking for the answers to, check out the Leaguerunner FAQ.
In order to do anything in the system, you have to have an account. To start the process, go to the login page and click on Create new account. You will be brought to a form where you are asked for various information, including address, phone number(s), email address, skill level, and date of birth. You also have control over what aspects of your contact information is available for other people in the system to see. See section A.5 for details on when your preferences might be overridden.
After you're done filling in the form and you've hit submit (twice) your account will be up for review. This is simply a step where a system administrator will review your account to make sure it isn't a duplicate of an existing account in the system. If you're creating a new account because you've forgotten your username of password, don't. Please see section A.3 for help with getting your username and password emailed to you.
Once your account has been approved, you can now login. The first time you login to the system, you will be asked to:
If you do not sign either of the waver forms your account will not become active, and you can't register with your team(s).
Once you're done all that, you can start using the rest of the system.
Simply go to the login page and enter your username and password. If you've forgotten your username and / or password then get you can get a reminder emailed to you. If you don't have an account yet, you have to create one first.
If you've forgotten your username and / or your password, then you can get a reminder emailed to you. Go to the login page and click on Forgot your password?. You will be brought to a form where you can enter any of your membership number, username, or email address. The system will email you a new password at the address that is in the system. If you can't remember either your membership number or your username and you don't have access to your email address of record any more, then you will need to contact the leaguerunner administrator and provide your full name, street address, and date of birth so that we can confirm that you are in fact you.
If any of your contact information has changed from when you first created your account, then you'll need to update it. First of all, login to the system. Then, from the sidebar menu, click on My Account, and then edit. Once you've updated all the appropriate info, hit submit. You will see a confirmation page, so check that all your information is correct, then submit again and you're done.
Login, click on My Account from the left menu, then click "change password" and follow the directions.
When you are entering / editing your personal information, there are check boxes next to your email address and phone numbers. If you check one of those boxes, that piece of information will be publicly available to any other player logged in to the system. Your gender, skill level, name, and the list of teams you play on will always be visible, but other information will not be.
There are some exceptions to the above rule:
There are two ways to become part of a team:
To leave a team you are currently on, first view the team, and then click on the position next to your name in the roster list. Select remove from team and you're done.
If you are captaining a brand new team then you need to create the team in the system. To do so, click on the create team item in the side menu. Provide your team's name, website (if appropriate) and shirt color. There, you're done. The team will be added to the "Inactive Teams" tier until the coordinator moves you to the appropriate league.
Naming Convention: If you are the captain of more then one team with the same name that plays on more then one night, you will need create multiple teams. In order to make it easy to differentiate between the teams, please append something that indicates which night the team is for (eg: Fuzzy Pickles - Monday)
All teams in the system should have two captains on the team. To mark someone as a team captain or assistant captain, go to the info page for the team, and click on the status next to the person you wish to make co-captain. Select captain or assistant from the list and you're done.
Please note: Each team must have at least one captain and one assistant (or two captains, if you so choose).
Rather then waiting for your players to add themselves to your team's roster, you can go out and add them instead. You do this by going to the team info page, and clicking on add player in the left menu. From there you can browse through all the people in the system until you find the person you're looking for. Click on add player and you're done.
Please note: The person you added to your team still has to log in and confirm that they are on your team before the addition is official.
Your players can go onto the system and add themselves to your team. However, you still have to accept them onto your team before they are official members. To do this, go to the team info page and click on the position link next to any player whose status is shown as requested by player. You will have the option of setting the person as a regular player, a substitute, a captain, an assistant, or removing them from the team entirely
One of your most important tasks as a team captain is the timely submission of scores and spirit ratings after a game. To do this click on the team name in the left menu, then click schedule In the schedule view, click on the submit score link next to the game your are submitting. Enter the final score of the game, and the SOTG score for your opponents, and hit submit.
Standings aren't updated until both captains have submitted matching scores. If your score entry and your opponent's don't match, then the coordinator will need to resolve the discrepancy before the final results are reflected in the standings.
Team rosters can have one of two states: open or closed. If a team is closed, then only the team captain(s) can add new players to their team (still requires player to accept). If a team is open, individuals can add themselves to your team (still requires captain to accept).
To change your team from open to closed (and vice versa) simply go to the info page for your team, click on edit team in the left menu, and select the appropriate new state.
Once your tiers are created, you'll need to move teams into them. The first step is to find the team(s) you are looking to move. Unassigned teams can be found in the Inactive Teams tier (in the left menu) and then the none season, and then view. Next to the team you want click on move team. You will be presented with a list of the tiers you control. Select the tier in which the team should be placed, and hit submit.
Start by accessing the schedule page for the tier you want to work on. Click on the Add a week link at the bottom of the schedule page. You'll be presented with a calendar. Click on the date you want to add games for. Now, fill in the matchups and field assignments for the games and hit submit.
If you need to create a double header on a particular date, simply repeat the above steps for the date of the double header.
So, you've already entered you schedule into the system but you've gotta fix something. Here's what you do. Go and view the schedule for the tier you want to edit, and click on the edit week link in the week's title box. Once you've made your changes, hit submit.
When one Round Robin has come to an end and it's time to start the 2nd, the first thing you should do is to edit your tier's info to indicate the new round. This will set the default value for round to be the new round when adding weeks to the schedule, and will also start a new set of standings on the standings grid.